Volunteer PA to Founding Trustee

Volunteer PA to Founding Trustee

Posted for Hammersley Homes

Posted by Volunteer First

Register your interest

You will be redirected to the Volunteer First website to express your interest.

Location: Lymington (Home of Founding Trustee)
Time commitment: 2 - 4 hours per week 

We are seeking a reliable, highly organised and discreet volunteer Personal Assistant to provide administrative support, dedicated to our Founding Trustee.

This is a trusted role for someone who can help manage a demanding daily workload, maintaining important relationships while ensuring essential communications and actions are handled promptly and accurately, particularly when the Founding Trustee is overseas.

Key responsibilities:

• Monitor multiple email inboxes.
  
• Filter emails and identify matters requiring urgent attention.
  
• Draft and where authorised, send responses in the Founding Trustee’s established tone and style.
• Maintain an accurate database of actions, priorities, deadlines and follow-ups.
  
• Help manage correspondence and regular contact with major funders, supporters, carers and other key stakeholders.
• Follow up outstanding matters and ensure commitments are not overlooked.
  

What skills do I need?

About you:

• An excellent written communicator with the ability to draft engaging correspondence.
  
• Highly organised, dependable and attentive to detail.
  
• Confident using email, CRM, Excel and Word
  
• Able to prioritise tasks and excel under pressure.
  
• Comfortable working independently and taking initiative within agreed boundaries.
  
• Sensitive and tactful when communicating with funders, carers and other stakeholders.
  
• Trustworthy and committed to maintaining confidentiality.
  

Previous experience as a Personal Assistant, Executive Assistant, administrator, secretary or similar support role would be helpful.

Location and commitment:

The role is based primarily at the home of the Founding Trustee - Lymington, with an occasional requirement to work from our Lymington office. 

We are looking for a minimum commitment of 4 hours per week, with some flexibility during busy periods.

Confidentiality and safeguarding:

This position will involve access to confidential and potentially sensitive information. The successful volunteer must follow the organisation’s confidentiality, data-protection and safeguarding procedures at all times. References and appropriate background checks will be required before the role begins.

What we offer:

• A meaningful role supporting the work and vision of Hammersley Homes.
  
• A thorough induction and clear guidance on responsibilities and authority.
  
• Ongoing support from the Founding Trustee and the Office Manager.
  
• Reimbursement of agreed out-of-pocket expenses.
  
• The opportunity to gain valuable experience in the charity sector.
  

How to apply:

Please register your interest in this role today.